CASTING AGENCY OS · B2
Calls, submissions, self-tapes, auditions, scorecards, offers, contracts and audition-fee refunds — wired into one tenant. Built for Casting Directors, Production Houses, and Boutique Casting Outfits who outgrew Drive folders and email threads.
The Switch
| ✗ What it replaces | ✓ What you get |
|---|---|
| Casting briefs in email + Word | Structured Casting Call + Role spec (DRAFT → OPEN → SHORTLISTING → AUDITIONS → OFFERED → CLOSED) |
| Self-tapes in Drive folders | Per-slot self-tape upload, talent-gated access, side-by-side review |
| Shortlists in WhatsApp | Director Shortlist board with ranked annotations + one-click client release |
| Audition fees on Google Pay | Audition Fee + Callback Fee with 72h refund SLA, escrow-backed |
| "Trust me, the brand only sees what they should" | Client Viewer with server-enforced PII redaction |
| Intimacy scenes managed on faith | Scene reviews, risk-level state machine, IC sign-off, minor-protection acks |
Director · Coordinator · Client Viewer · Talent · Finance · Legal · Intimacy Coordinator · Admin — every seat has its own shell, its own capabilities, its own dashboard.
Platform pillars
Brands and producers see exactly what the Director released — no PII, no rates, no contacts unless explicitly unlocked.
Director-only capability flips a scorecard immutable. After lock, no edits, no deletes.
72-hour refund window, escrow-backed, no manual reconciliation.
IntimacyScene state machine, guardian consent, US/EU/IN work-hour packs, welfare incident reporting.
7 state machines
Every need, covered
Structured calls with multi-role specs, status lifecycle, and expiry management.
Drag-and-drop board from SUBMITTED to SELECTED with bulk actions.
Per-slot upload links, talent-gated access control, and reviewer queue.
Schedule slots, assign venues, send reminders, log attendance.
Ranked annotations, version snapshots, and one-click client release.
Per-criteria scoring, comment threads, Director lock — immutable once signed.
Watermarked, PII-redacted view for brands and production houses.
Generate offer letters, track acceptance, hand off to contracts.
E-sign, amendment redline, PDF generation, legal review workflow.
Manage production houses, brands, and agencies with relationship history.
Collect fees, trigger 72h refund SLA, track status per slot.
Coordinator and agency service fees with invoice generation.
Hold funds in escrow, release on milestone, auto-settle.
Per-talent ledger with payout history, threshold alerts, reconciliation.
Risk-level classification, IC sign-off, talent consent documentation.
Incident reports, welfare checks, escalation to admin.
Submissions → shortlist → cast conversion rates, drop-off analysis.
Full client history, brief archive, satisfaction scores, renewal signals.
Today's slots, pending tasks, overdue items, message centre.
Active calls, shortlist queues, pending lock decisions, audit log.
Batch review self-tapes with hotkey scoring and bulk status updates.
Two-person approval for financial actions and contract releases.
Razorpay inbound, NEFT outbound, UPI payouts, reconciliation matcher.
Immutable event stream — who did what, when, from which IP, with diff.
Team Structure & Access Control
Modules
Key actions
Restrictions
Sample audit trail
The talent app, included
❝"Talent stay because they can see where the audition fee went..."
Built for the brand on the other side of the table
Phone numbers, emails, home addresses, and rate cards are stripped server-side before the response leaves the API. No front-end workaround can expose them.
Director controls exactly which fields, profiles, and self-tapes are visible to each client viewer. Granular, reversible, logged.
Every self-tape played in the client portal carries an invisible watermark tied to the viewer session. Leak origin is traceable.
Welfare & Compliance
Risk-level classification (low/medium/high), IC sign-off workflow, and consent documentation per scene.
Guardian consent forms, DOB verification, and US/EU/IN jurisdiction work-hour limits enforced at booking.
Confidential incident reporting, escalation paths, and mandatory acknowledgement — tracked per production.
Brand safety sign-off before talent is released for client-facing content. Linked to offer workflow.
Money & Trust
72-hour refund window from slot cancellation. Tracked per talent, per slot. Breach alerts to finance team.
Funds held in escrow, released on Director approval, settled to talent wallet — full chain of custody.
Two-person approval for any financial disbursement above ₹10,000. Audit-trail for every decision.
GST-18 and TDS-10 calculated at invoice creation. Challan export for quarterly filing.
Inbound payment collection via Razorpay. Webhook reconciliation. Refund via same gateway.
Match bank statement lines to wallet transactions. Flag unmatched items. One-click resolve.
Who uses it
"I lock the scorecard, I release the shortlist. The client sees exactly what I decide they see — nothing else."
"I scheduled 180 audition slots last week without a single email. Every talent got a reminder. Every venue was confirmed."
"I can see the shortlist, play the tapes, and leave my notes. I can't see contact details. That's how it should be."
"I can see where my audition fee went, which offers are waiting for me, and what rights I signed away — all in one place."
"Reconciliation used to take two days. Now it takes twenty minutes. The escrow ledger matches the bank to the rupee."
Why TalentOS
SOC 2 ready, ISO 27001 alignment, OWASP ASVS controls, encrypted at rest and in transit.
PII is redacted at the route layer. Sharing is explicit, gated, and logged. No accidental leaks.
Every capability, every role, every share decision stays with your team. Tenant-isolated. No data bleed.
Immutable audit log, real-time event stream, and reconciliation reports. Know exactly what happened.
No credit card required. Full feature access from day one.